Group Executive Committee

Each Scout Group must have an Executive Committee, who are the Charity Trustees of the Group.

It's easy to become an Executive Committee Member, provided that you agree to a few basic things:

  • you agree to complete a DBS disclosure through Scouting, for which there is no charge.
  • you accept the Policies, Rules, Values and other Fundamentals of Scouting.
  • you agree to become an Associate Member (or a Full Member) of Scouting (so you are insured).
  • you are not disqualified from being a Charity Trustee.
  • you agree to complete a few basic training modules within 5 months of starting.

Executive Committee members are usually appointed at the Group's Annual Group Council (AGM) and serve for around a year at a time (until the next AGM).

The full committee structure is listed in Chapter 3 of The Scouts Policy Organisation and Rules (POR) and can be accessed here .

Basically, each Committee must have a Chair, a Secretary, and a Treasurer, as a minimum. In addition, some Leader Roles are automatically on the Committee, while others can choose whether they are or not.

Then, at 1st Chalkwell Bay, we normally elect up to 3 parents or friends to the Committee (these are know as "Elected Members" and a similar number of people are nominated by the Group Scout Leader ("Nominated Members") to join them.

This is the "usual" way that people join the Committee for the first time.

The Committee usually meet around 4 times a year and try to schedule meetings for times when most members can take part.

Some committee members take on extra responsibilities, perhaps as signatories on our Group bank account. Others might form a Fund-raising sub-committee and persuade a few more people to get involved that way, without having to become a Trustee.

All Trustees are fully covered by Scout Insurance, provided all Rules are observed.


There are five basic Modules to be completed, unless you have already done so:

  • GDPR - basic awareness of our responsibilities for Data Protection.
  • Essential Information - (Module 1) - which gives information on Policies, and other Fundamentals.
  • Safety - which looks at our Safety Policy in more depth, and how we keep Scouting as safe as we can.
  • Safeguarding - which centres on our "Yellow Card" Code of Practice.
  • Trustee Introduction - which tells you what Trustees are, what their responsibilities are, and where to get more information.

The modules are all on-line and can be done in any order - each takes around 30 to 40 minutes to complete.

The best place to find links to all these Modules is our District web site

Please consider joining us! Thank you!